Old Lyme Board of Selectmen
Monday, 18 March 2013
Regular Meeting
The Board of Selectmen held a Regular Meeting at 7:30 PM on Monday, 18 March 2013 in the Meeting Hall of the Old Lyme Memorial Town Hall. First Selectwoman Bonnie Reemsnyder, Selectwoman Mary Jo Nosal and Selectman Skip Sibley were present.
1. Approval of Minutes
Regular Meeting 4 March 2013
Selectman Sibley moved to accept the minutes of Regular Meeting 4 March 2013. Selectwoman Nosal seconded the motion. There was a discussion and Selectman Sibley amended his motion to accept the minutes with the addition of language under Communications – Letter from St. Sophia Hellenic Orthodox Church after the last sentence to read “after doing further research.” SO VOTED. Selectwoman Nosal did research the matter and in order to fly flags from other nations there has to be a separate pole for each nation.
Special Meeting 11 March 2013
Selectwoman Nosal moved to approve the minutes of Special Meeting 11 March 2013. Selectman Sibley seconded the motion. SO VOTED.
2. Communications – Letter from Jacqueline Miano
First Selectwoman Reemsnyder read a letter from resident Jacqueline Miano commending Officer Martin Lane for his assistance to her and her elderly father during the blizzard.
Selectwoman Nosal moved to add under Communications a Letter from Gail Fuller of Social Connections LLC to the agenda. Selectman Sibley seconded the motion. SO VOTED.
First Selectwoman Reemsnyder read a letter from Gail Fuller requesting the use of the Town parking lot located on 290 Shore Road for two events to be held on the dates of 25 May and 17 August 2013. Selectman Sibley moved to approve Ms. Fuller’s request and Selectwoman Nosal seconded the motion. First Selectwoman Reemsnyder will respond to Ms. Fuller with the Selectmen’s approval of her request and make it clear that she must have someone there to manage the parking process as she did in the past. SO VOTED.
3. Appointments
John Flower – Building Official - 4 Yr. Term to Jan 2016 (replacing Ron Rose)
Selectman Sibley moved to appoint John Flower as Building Official for a 4-year term ending January 2016. Selectwoman Nosal seconded the motion. SO VOTED.
Maureen Plumleigh (U) – Conservation Commission - 3 Yr. Term to Jan 15 (replacing Michael Sullivan)
Selectwoman Nosal moved to appoint Maureen Plumleigh as a regular member to the Conservation Commission for a 3-year term ending in January 2015. Selectman Sibley seconded the motion. SO VOTED.
Tom Meyer (R) – Harbor Management Commission - 4 Yr. Term to Jan 17 (replacing Charlie Delinks)
Selectman Sibley moved to appoint Tom Meyer to the Harbor Management Commission for a 4-year term ending January 2017. Selectwoman Nosal seconded the motion. SO VOTED.
4. Old Business
a. Woodcrest Estates Maintenance Bond
First Selectwoman Reemsnyder reviewed the history of Woodcrest Road becoming a Town Road in November of 2012. There was a discussion about the Maintenance Bond with Attorney William Nulson speaking to the Selectmen.
Selectwoman Nosal moved that the Maintenance Bond be maintained at $40,230.75 for the year as recommended under Ordinance post-approval of the road. Selectman Sibley seconded the motion. There was a discussion. The VOTE was Selectwoman Nosal (YES) and Selectman Sibley (NO). The motion carried.
b. Town of Old Lyme Emergency Election Procedures
The State of CT requires that polling places have emergency procedures adopted by the Town. The Town Registrars have developed a plan of procedures. Selectman Sibley moved to approve the Emergency Contingency Plan for Elections as proposed by the Town Registrars. This motion was seconded by Selectwoman Nosal. SO VOTED. First Selectwoman Reemsnyder thanked Town Registrars Don Tapper and Sylvia Peterson for their efforts.
c. Wastewater Management Task Force Recommendation Approval
First Selectwoman Reemsnyder reviewed what has happened to date including the Special Meeting of the Selectmen with regard to this matter. The Committee approved a firm for the Wastewater Task Force Project. The firm is Woodard and Curran, and the Project Manager is Dave Prickett and Sr. VP is Jay Sheehan. A draft Scope of Work has been shared with the CT DEEP and they have been very responsive. A refined Scope of Work is being developed along with the costs associated with the work.
This is a big project for the Town and there will be Public Hearings held to keep residents informed. Public Hearings are scheduled for 25 March at 7:30 PM in the Town Hall Meeting Hall and 30 March at 11:00 AM in the Town Hall Meeting Hall. First Selectwoman Reemsnyder acknowledged the hard work of the Task Force Members: Chairman, Kurt Zemba, Frank Chan, Donna Bednar, Doug Wilkinson, Ernest Lorda, Richard Prendergast, Dimitri Tolchinski (Chair, WPCA), Tom Risom (past Chair, WPCA) and Robert McCarthy. The Town’s new Sanitarian Sonia Marino is also involved.
Selectwoman Nosal moved to recommend this item with a cost range of $175,000 with the exact amount to be determined by the end of the week to the Board of Finance for their review and to a Town Meeting to be held on Tuesday, 9 April at 7:30 PM at the Middle School Auditorium. Selectman Sibley seconded the motion. SO VOTED. As much information as possible will be posted on the Town Website and the Selectmen and members of the Task Force will be happy to answer any questions from the public.
d. Fiscal Year 2014 Budget Update
The Board of Finance has been meeting weekly since 5 February and at this point they have reviewed all of the budget items. Tomorrow night Capital Expenses and Revenue will be reviewed as well as the Region 18 Budget. Final impact on the Town will not be known until 1 April when enrollment data is available from the school. The Hearing for the Budget is scheduled for 22 April at the Meeting Hall in the Town Hall. Approval of the FY 2014 Budget will be on 20 May 2013 if the Region 18 Budget has been approved by then. This meeting will be held at the Middle School Auditorium.
First Selectwoman Reemsnyder presented the highlights of the Budget.
e. Rogers Lake Dam RFP
First Selectwoman Reemsnyder reported that the project had gone out to bid and bids are due on 1 April by 10:00 AM. She thanked Tim Griswold and Ellie Czarnowski for their work on the project.
5. New Business
a. Review of Cost for Beach Passes
There was a discussion. Selectman Sibley moved to establish a renter’s pass at a cost of $25 per week that would allow the pass holder access to Sound View and Hains Park; establish a temporary pass at $10 per day that would allow access to Sound View and Hains Park; and establish an Innkeeper’s Pass at $50 per pass per season, with a maximum of three passes per Inn or Motel, that would allow access to Sound View, Hains Park and White Sand Beach. Selectwoman Nosal seconded the motion. SO VOTED.
Selectman Sibley moved to increase the cost of a beach pass to $25 for residents and $20 for Senior Citizen residents. Selectwoman Nosal seconded the motion. SO VOTED.
b. Review of cost for Private Parking Lot Permit Fees
The present cost for Private Parking Lot Permit fees is $30 per space per year. Last year the Sound View Commission had recommended that the Selectmen raise the price to $40 per space per year based on the services at Sound View. At that time, the Selectmen felt that doubling the fee in one year would not be something they wanted to do. Selectman Sibley moved to keep the price the same on the Private Parking Lot Permit Fees for this year. Selectwoman Nosal seconded the motion. There was a discussion. SO VOTED.
c. Request from the Pavilion for Bus Ordinance Exception
First Selectwoman Reemsnyder read a letter from the owner of the Pavilion requesting special permission for busses to utilize Swan and Hartford Avenues for an event that will be held on Wednesday, 15 May 2013. This event will be held from 9:00 PM to 1:00 AM for an outing during UCONN Senior Week. Approximately 300 UCONN students will be bused in using six to ten busses to do so. First Selectwoman Reemsnyder had been in touch with the Fire Marshal and Frank Pappalardo for their input. The Selectmen’s concerns were discussed along with the responsibilities of the Pavilion and the public’s safety. Selectwoman Nosal stated that according to what she read online this event is not a part of Senior Week as the last day of school for the students is 3 May and finals end on 11 May.
Commencement is the 12 and 13th of May. A private party is promoting this event. She spoke to two representatives from UCONN and they confirmed that this is not a school sponsored event. Selectman Sibley would like the Town Attorney to look at this before any decision is made. This item will be put on the agenda for the next Selectmen’s meeting.
Selectman Sibley moved to add an item to the agenda: Discuss Kiosks and Street Parking Layout at Sound View. Selectwoman Nosal seconded the motion. SO VOTED.
d. Discuss Kiosks and Street Parking Layout at Sound View
First Selectwoman Reemsnyder stated that Kiosks and an improved parking layout will be part of the Sound View Improvements to be made at a future date but there is a need for it sooner. Last summer the Town did implement paid on-street parking and the fees were collected by the Town’s rangers. This was not the perfect setup but it worked. $36,000 was taken in from the on-street parking fees. First Selectwoman Reemsnyder would like to add to the call of the Town Meeting an amount to pay for Kiosks on Hartford Avenue and to pay for the layout of parking on Hartford Avenue. The Town has a quote from BSC Group to design the layout according to DOT standards including proper signage for $2,300. In addition the preliminary estimate for two Kiosks is just under $25,000. If this is
done this year the cost would not be eligible for 80% reimbursement.
Selectwoman Nosal moved to recommend to a Town Meeting the approval of the amount of $2,300 to pay for the design of an on-street parking layout and signage for Hartford Avenue and the approval of the amount of $25,000 for the purchase of two kiosks. Selectman Sibley seconded the motion. SO VOTED.
6. Public Comment
None
7. Other Business
Selectwoman Nosal presented an option for the swearing in of citizens who serve on short-term committees. Cathy Frank suggested that the volunteers instead of having to go to the Town Hall to be sworn in by the Town Clerk could be given another option such as a letter that requires a signature and returned to the Town Clerk. This will be added to the agenda of the next Board of Selectmen’s Meeting. The Town Attorney will be consulted on this matter.
The next Board of Selectmen's Meeting is scheduled for Monday 1 April at 7:30 PM.
8. Executive Session - NONE
9. Adjournment
Selectman Sibley moved to adjourn the meeting at 9:34 PM. Selectwoman Nosal seconded the motion. SO VOTED.
Respectfully submitted,
~
Mary Ellen Garbarino
Recording Secretary
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